Important Documents

The following are important documents that relate to the Governance of the Federation of Students. Included is the Feds/Societies Agreement and more.

Feds Information Booklet

The Federation of Students' Information Booklet contains details about the history of the organization, its purpose, commercial services and groups for undergraduates.

Academic Rights Handbook

The Academic Handbook provides valuable information for students on a number of important topics including co-operative education rights, petitions and grievances, and housing rights.

By-laws, Policies, Procedures

The Federation of Students maintains a number of By-laws, Policies and Procedures, which lay out the structure of the organization and the way it is run. They cover everything from the way clubs are managed to how our student elections are to be run. There are four specific sections of documents that contain all of our bylaws, policies & procedures:

The Federation of Students By-laws operate as the Constitution of the Federation of Students, governing all aspects of the Corporation. Included are such things as requirements for membership, the structure of such bodies as Students' Council and the Board of Directors, as well as an outline of the services, commissions and standing committees overseen by the organization. Bylaws are established by the general membership during meetings of the corporation (generally held in March and October of each calendar year). 

The Federation of Students Policies are statements of belief held by the Federation of Students on a range of issues concerning undergraduate students at the University of Waterloo, including policies on academic program delivery, sustainability, and academic autonomy. Policy expires after 5 years, when Students' Council must choose to renew, amend or remove policy.

Student Council Procedures -- Students' Council is the representative body of the Federation of Students, and is empowered to create operational guidelines to manage those areas of the Federation of Students overseen by Students' Council. Examples of Council Procedures include guideline for elections and referenda, budget preparation, and the management of the Special Projects fund.

Board of Directors Procedures -- The Federation of Students is constituted as a corporation without share capital under the Ontario Corporations Act. As with most corporations, the Federation of Students maintains a Board of Directors which primarily oversees the financial, legal and contractual matters of the Federation of Students. In addition to Federal and Provincial laws, the Board of Directors is bound by the Board of Directors Procedures and Federation of Students' Bylaws, which regulate affairs of the corporation with regard to such matters, from authorization of expenditures, to ethical purchasing contracts, to child care policy. Review of Board procedures occurs annually and is the responsibility of each member of the Board of Directors.

Feds Elections & Referenda -- governs elections and referenda for the Federation of Students. This procedure was passed by the Federation of Students’ Council. It governs elections for Federation of Students Executive positions, including by-elections for vacancies occurring before November 1st; Federation of Students Councillor positions, including by-elections for vacancies occurring before November 1st; and Undergraduate Student Senator positions for the University of Waterloo Senate, except with regard to spending limits, reimbursement and appeals, which are dealt with in Senate Bylaw 5.

Incorporation

The Charter of the Federation of Students is the founding document of the organization. The Charter, created and filed in 1967 estabilished the Federation as a legal entity and set forward the broad rules that still govern us today.

Documents uploaded: Charter of the Federation of Students

Feds/University Agreement

The Federation of Students has developed a number of agreements and contracts with the University of Waterloo, since our inception. Agreements between the University and Federation of Students include terms for the use of certain spaces, contract for business transactions and general improvements at the university. 

Documents uploaded: Environmental Projects Memorandum of Understanding

Feds/Societies Agreement

The Federation of Students and Student Societies enjoy a rich tradition of supporting and advocating for undergraduate students at the University of Waterloo. The Feds/Society Agreement is a memorandum of understanding that exists to better establish a relationship that can continue to be increasingly more fruitful and beneficial to all undergraduate students.

Documents uploaded: Feds Societies Agreement Memorandum of Understanding

Long-Range Plan

The objective of this plan is to cement Feds' reputation as a strong, innovative organization that is responsive to the developing issues and needs of its membership, while remaining focused on activities that support its vision and mission. The mission, core values, enduring principles and long-term strategic goals will remain unchanged year-to-year. The strategies will guide future executive in focusing on deliverables throughout their term, to ensure that Feds remains responsive to our internal and external environments.

Documents uploaded: Long-Range Plan

Bar Agreement

In order to operate the Bombshelter Pub and Federation Hall, the Federation of Students has reached a series of agreements with the university focused around our use of the space and the sale of alcohol.

Documents uploaded: Pub Operating Agreement 2010

UPASS Agreement

In order to implement results of the 2007 referendum on a universal bus pass for full-time undergraduate students, the Federation of Students entered into two agreements. The first contract is with the Region of Waterloo (owners of Grand River Transit). This agreement lays out the process for the collection of fees and provision of services regarding the universal bus pass. The second agreement is between the Federation of Students, the Region of Waterloo and the University of Waterloo. The second agreement allows for WatCards to be used as bus pass and sets out rules for the collection of WatCards if misuse is expected.

Documents uploaded: UW UPASS AgreementUW Memorandum of UPASS Agreement

Health Services Expansion

After the successful completion of a student referendum in the winter of 2010, the Federation of Students entered into an agreement with the University of Waterloo about how to move forward with an agreed upon expansion of the Health Services Complex.

Documents uploaded: Health Services Extension AgreementHealth Services Amendment

Health & Dental Plan Agreement

The Feds' Health & Dental Plan provides students with unique health and dental benefits. The Plan was designed by students for students to provide many important services and cover expenses not covered by basic health care (i.e. OHIP or UHIP), such as prescription drugs, dental care, travel health coverage, vision care, and more. Feds is pleased to offer this valuable service and hopes you make the most out of it.

Documents uploaded: Entente 2008Addendum Appendix E 2013

Student Life Centre Operating Agreement

The Student Life Centre is managed by the Student Life Centre Management Board, which is made up of representatives of the University of Waterloo, the Federation of Students and the Graduate Students Association. The day-to-day management of the building is further governed by the Student Life Centre Operating Agreement.

Documents uploaded: SLC Operating Agreement 2013

Independent Auditors Report

Every year, the Federation of Students contracts an independent auditor to perform an audit on its financial statements to ensure that they are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements, including the assessment of the risks of material misstatement. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

Past auditor reports and audited financial statements can be downloaded below.

Documents uploaded: Report 2015, Report 2014,  Report 2013,  Report 2012

Feds/University Fed Hall M.O.U.

This Memorandum of Understanding governs the relationship between the University and the Federation on matters related to student access and booking of the newly renovated event facility at the University of Waterloo Main Campus known as "Federation Hall." This agreement sets out a solution that is the most equitable and cost efficient, considering the needs of both the University for creating a sustainable business model, and students for their access to the venue.

Documents uploaded: Memorandum of Understanding Re: Federation Hall Access